With the option of
integrated video streaming
Assembly Conference Voting
Live voting. Assembly Conference Voting is the solution for conducting online statutory and non-statutory elections at AGMs (Annual General Meetings), EGMs (Extraordinary General Meetings) and SGMs (Special General Meetings). Whether the participants are in the same room or whether they are sitting apart, they can all see what the conductor presents, register e.g. amendments and questions as well as cast their votes in the ongoing elections. All in a proven secure and user-friendly system for both the meeting managers and the participants.
An easily accessible, efficient and flexible solution for conducting elections in all types of assemblies. Complete setup which can include physically present and remote situated participants.
The system is based on encrypted communication and ensures complete separation of Voter ID and votes when generating results. Assembly Conference Voting is hosted in a proven secure hosting facility.
The system is based on security protocols documented in the Assembly Votes system. Assembly Conference Voting is fully documented and subject to continuous audit control by independent organizations, associations, companies, etc.
Flexible and easy to use conference election system
Assembly Conference Voting supports all common types of elections in statutory and non-statutory assemblies. The system is very easy to use for the meeting chairman as well as for the participants. Assembly Conference Voting provides a fast, safe and fully documented election result.
Assembly Conference Voting includes:
A complete solution
Assembly Conference Voting comes as a complete solution with setup of conference system, invitation to participants with access code, ad hoc changes in material presentation and polls during the meeting, as well as automatic generated results and documentation after each poll.
The solution is designed to present agenda items, voting themes, etc. on a big screen at a physical meeting as well as on the participants’ local devices. Polls activated by the meeting chairman will appear immediately as a digital ballot on the participants' local devices. Moreover, the dialogue function will appear on the participants devices and are easily operated by the participants and the meeting chairman who receives the registrations. Furthermore, video streaming can be integrated in the system.
Assembly Conference Voting can be acquired as a self-service solution or as an assisted service with an election consultant from Assembly Voting.
Types of elections
Candidate- and list elections
Regional and constituency voting
Required number of votes
Maximum number of votes
Pc og computers
Registration and validation of participation in the assembly
Registration, validation and presentation of candidates
Delegation and validation of proxies
The Pension Fund JØP's AGM is conducted with the use of Assembly Conference Voting. Prior to the physical meeting, members can register to the General Assembly via our delegate validation system. Hence, the system registers delegation and validation of proxies to one of the other validated participants in the assembly.
The voting devices are preprogrammed prior to the meeting so that they have the correct voting weight for each participant. Hence, it is possible to generate an aggregated valid result immediately after an election is closed.
The Conservative People's Party
The Conservative People's Party in Denmark is holding their annual party congress with Assembly Conference Voting. On the actual day of the event, everybody has the opportunity of following and actively participate in the program, including speeches, political discussions as well as ongoing polls, candidate elections, etc.
With Assembly Conference Voting the party and their members get optimal flexibility to participate both physically and digitally but without compromising the security and user-friendliness of Assembly Voting's systems.
Assembly Conference Voting conducts the energy company SydEnergi's (SE) annual Board of Representative Meetings. The Board of Representatives is the supreme decision-making authority in SE, and therefore has a major influence on the company's development.
Prior to the meetings, an Assembly Voting technical assistant has prepared early announced elections and during the meeting, the assistant sets up ad hoc elections, e.g. in case of amendments.
Assembly Conference Voting is used in several major energy companies, pension funds, NGOs, parties, etc.